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CDAO Fall Sponsor Portal

The Sponsor Portal is your one-stop resource for all event-related information, including venue details, shipping instructions, attendee pass registration and the hotel reservation link.

🌳 ENVIRONMENTALLY FRIENDLY EVENTS 🌳

Corinium is working hard to ensure that our events are as environmentally friendly as possible. We aim to reduce overall waste on-site at events over the coming years and are working closely with venues to do our part for the environment. We ask that our sponsors do the same. 

Please consider your stand set-up and items/merchandise on-site at the event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

Meet the team

WhatsApp Image 2025-07-16 at 7.33.48 AM
Crystal Gomez

Operations

crystal.gomez@coriniumgroup.com

Lauren Hughes
Lauren Hughes

Operations

lauren.hughes@coriniumgroup.com

Ana Hernandez
Ana Maria Hernandez

Marketing

AnaMaria.Hernandez@coriniumgroup.com

Paola
Paola Leites de Moraes

Production & Content

paola.leites@coriniumgroup.com

Christie Hattersley
Christie Hattersley

Sponsorship

christie.hattersley@coriniumgroup.com

Important Dates

 

Meeting key deadlines is critical to the success of your team and the overall event. These dates ensure smooth coordination across operations, marketing, production, and logistics. Missing them can lead to delays, missed opportunities, or complications onsite. Please review and prioritize all important dates to help us deliver a seamless and successful experience for everyone involved.

ASAP

Company Overview & High-Resolution Logo
Please email marketing your Company Overview (150–200 words) along with a high-resolution logo. Accepted formats include AI, EPS, or PDF for print, and JPG or PNG for digital use.

Wish List

Priority list of accounts/ companies for audience acquisition (can be sent in Excel, Word or by email)

October 6th, 2025

Delegate List Release
The delegate list will only be shared with sponsors once full sponsorship payment has been received by Corinium. Timely payment is essential to ensure access to this valuable information.

October 13th, 2025

Final Attendee List to be sent by Crystal by EOD.

October 14th, 2025

Registering Team Passes

LINK

Seat Drop Confirmation (only applicable if in your contract)

We’ll confirm the timing of your seat-drop in advance. Please bring 300 copies with you to the event or arrange for them to be shipped to arrive on time.

Shipping Instructions
Once your shipment has been dispatched, kindly forward the tracking number(s) to Crystal Gomez. For additional details, please refer to the [shipping information link].

LINK


Sponsor Pre-Event Webinar hosted by Corinium via teams. 

If you need a calendar invite sent, please contact Crystal Gomez directly.

October 15th, 2025

Audio-Visual (AV) Orders

To request a power drop or any audio-visual equipment for your stand, such as a monitor, please submit your order via link.

Here is the link for our EventNow page: https://eventnow.encoreglobal.com/landingpage/newexhibit/index/ 

Under “Search Events”, you can search the order form as CDAO Fall 2025.

Key Responsibilities

Pre-Event Additional Information

Eventspass LeadGen (optional)

 

Please find below three video tutorial links. Click on Video 1, 2, or 3 to be redirected to the corresponding Eventspass instructional video.
If you require further assistance, feel free to contact Crystal Gomez via email.

30 Second Ad Information

(If specified in your contract) 

Please click the link below to access a PDF copy of the 30 Second AD information.

Seat Drop Information

(If specified in your contract)

Please click the link below to access a PDF copy of the seat drop instructions.

Venue 

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boswf-exterior-0077-hor-wide

Address:

Renaissance Boston Seaport District
606 Congress Street
Boston
Ma 02210
United States

Parking Information:

Valet: Daily: $60.00

 

 

Important Notice:
The booking link will expire on Tuesday, September 30th. Please ensure your reservation is completed before this date.

Exhibitor Setup, Schedule, and Teardown

The standard space-only stand package includes an 8'x8' exhibit space, one rectangular table, two chairs, and complimentary Wi-Fi. If you have specific requests for tabletop setup, we’ll do our best to accommodate them. Please ensure that all materials and displays remain within the designated space and do not exceed a height of 10 feet (If specified in your contract).

Setup:

Tuesday, October 21st, 2025

Exhibitors may access their booths for setup between 6:30 PM and 8:30 PM.


All stands must be fully set up and ready by 7:40 AM for the arrival of conference delegates.

Event Timings

Day 1:

Wednesday, October 22nd, 2025
Registration & Light Breakfast: 8:00 am
Conference: 8:50am - 7:00pm

 

Event Timings

Day 2:

Thursday, 23rd, 2025
Registration & Light Breakfast: 8:00 am
Conference: 8:50am - 6:00pm

 

Teardown:

Thursday, October 23rd, 2025

All exhibitors must vacate their booths by 7:00 PM.
Please note: Exhibitors are responsible for both the setup and breakdown of their own booths.

Prize Draw Information (optional)

We are pleased to host a prize draw during the drinks reception at the conclusion of Day 1, featuring prizes generously donated by our event sponsors.

How It Works
Upon arrival, each attendee will receive a draw card. To qualify for entry into the prize draw, attendees must:

  • Complete and submit the draw card.
  • Visit at least 50% of the exhibitor stands to collect stamps. Each exhibitor will be provided with a stamp by Corinium.
  • Be present at the drinks reception to claim their prize if selected.

Prize Confirmation and Guidelines

  • Please confirm your prize contribution by October 14th.
  • Prizes will be promoted both before the event and on-site, with clear attribution to each sponsor.
  • Kindly send all prizes directly to the venue.
  • To accommodate attendee travel, please avoid items that are large, fragile, or liquid.

Here is a list of items that have been donated in the past:

- Lego Star Wars Millennium Falcon Starship from The Rise of Skywalker Collection

- AirPods

- Ultimate Ears Mini Roll Portable Speaker

- 120-inch Pop-Up Home Theater Kit, which includes:

  - Bluetooth Party Speaker

  - Projector with tripod and carry case

  - Indoor/outdoor projector screen

- Ember Mug

- MERACH Massage Gun

- PLAUD Note AI Voice Recorder

- Google Pixel Buds A-Series

- Remarkable Tablet

Shipping Information

Return Shipping Instructions:

Include a pre-paid return shipping label in your original package.
After the event, your team is responsible for packing up your exhibit. Extra packing tape will be available on-site to help seal outgoing packages.
Put sealed, labeled return shipments on your exhibit table after the event.
Sponsors are responsible for arranging pickup and providing return shipping labels.
All return shipments must be scheduled no later than October 25th, two days after the event.

 

 

 

Download Instructions & Shipping Labels: