<img height="1" width="1" style="display:none" alt="" src="https://www.facebook.com/tr?id=367542720414923&amp;ev=PageView&amp;noscript=1">

CDAO FALL 2024

October 15-17, 2024 (Please note, the exhibition takes place on 15-16 October only)

Sponsor Portal

This portal is designed to be a one-stop shop for everything you need in relation to your sponsorship of the event, including:

  • Contact Information for Corinium Staff
  • Venue and Accommodation Information
  • Event Checklist
  • Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
  • Details on How to Register your Onsite Team 
  • Marketing Details

As always, if you have any questions at all please reach out to the team:

OPERATIONS
Charlotte Mellor
charlotte.mellor@coriniumgroup.com
MARKETING
Austin Spintman
Austin.Spintman@coriniumgroup.com
PRODUCTION/CONTENT
Lia Cummins
Lia.Cummins@coriniumgroup.com
SALES
Christie Hattersley
Christie.Hattersley@coriniumgroup.com

  • Venue & Accommodation Information

    Venue

    Boston Marriott Copley Place, 110 Huntingdon Avenue, Boston, MA, 02116 

  •  

     
    • Parking:

      • Valet Parking at the Marriott  - daily rate: $69*

      • The Copley Place Self-Park, (100 Huntington Avenue, Boston, MA 02116 - next to the Marriott hotel entrance). Max day rate is $44*

      • Dartmouth Street Self-Park, (126 Dartmouth Street, Boston, MA 02116), Max day rate $40*

      • *rates correct as of June 2024.

  • Transportation Links:

    • Closest Subway Station - Back Bay Station, Orange Line

    • Closest Train  Station - Amtrak - Back Bay Station

    • Closest Airport - Boston Logan International

       

Accommodation

We highly recommend that your team stays onsite, close to the action. As such we have negotiated a discounted bedroom rate at the Boston Marriott Copley Place.  The  rate expires on September 23rd so book your staff rooms now using the button below to avoid disappointment:


 

Event Checklist

ITEM

ACTION REQUIRED

DEADLINE

Logo & Profile for website/marketing/signage

Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Austin.

ASAP

(if not already supplied)

Onsite Team Accommodation 

Please use the booking link above to secure your accommodation.   

ASAP

Onsite Team Registrations

Register your onsite team by this date. See ‘Staff Registration’ section below for further details and registration link.

October, 1st, 2024

2 Week Out Attendee List

We will distribute the most up to date attendee list to all sponsors on this date. Please note, Corinium must have received full payment before the list can be released.

October, 1st, 2024

30-Second Advert (only applicable if included in your  sponsorship contract)

Please provide us a copy of your 30-Second Advert by this date.

Video dimension (in pixels) – Widescreen, 16:9 format
File type – Mp4
Frames per second - 1080i/1080p
Audio? - Yes
Subtitles? – Yes, if this is a separate file please provide it along with the video file so we can ensure seamless presentation

October, 1st, 2024

Prize draw Please confirm by this date what your prize will be. October, 1st, 2024

AV Orders

If you wish to order AV for your stand such as a monitor, please return your completed form to Encore by this date. See below for more details.

October , 7th, 2024

Seat Drop Slot Confirmation (only applicable if in your sponsorship contract)

Only if applicable in your contract. Please bring 200 copies with you to the event or ship them to arrive at the venue no earlier than October 14th.  

October, 7th, 2024

Final Attendee List

Final Attendee list will be sent to you by this date.

October, 22nd, 2024

 


 

Exhibition Details

YOUR EXHIBITION PACKAGE

As per your Sponsorship Agreement, Corinium will provide you with the following:

- 10ft wide x 8ft deep Floor Space

- 3ft drayage on both sides and either a physical back wall or 8ft drayage back wall (depending on your chosen booth location)

- 1 x table (6ft x 30" rectangular) with beige linen

- 2 x chairs

- Access to complementary basic Wi-Fi  

Not included: 

- Power.  Power & other AV, such as monitors can be ordered through Encore. (Please ensure you bring an extension cable and adaptor for plug type A).

Your booth and equipment must stay within the allotted 10x8ft space and not exceed 6ft in height.  

If you decide to use any external provider for any part of your booth, please ensure to let us know their details.

There is limited onsite storage available for packing materials, boxes, etc.  It is suggested that exhibitors keep packing materials to a minimum. 

Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested. 

AV SUPPLIER - POWER & MONITOR HIRE

Power is not provided as part of your exhibition package.

Complementary basic Wi-Fi is provided, however if you plan to stream videos/demo's as part of your exhibition booth's offering, we recommended you purchase your own  internet.

We have partnered with Encore as our AV & Internet provider for the event.  If you wish to order Power, Internet, a TV screen/monitor or any other AV for the event, please follow the instructions below: 

1. Access Encore's online ordering portal for CDAO Fall 2024.  

2. Select from available products such as power, WI-FI & monitors.  Add services to your cart & easily check out.  

To assist with your order, you will need the following information:

  • Room/Location - Gloucester 
  • Your Booth Number/Company Name: 
  • On-Site Contact:  Please list your onsite company representative's details. 

3. For support and questions when ordering with Encore please contact:

Audrey Corbett, Sales Manager
Audrey.Corbett@encoreglobal.com
M +1 617 -895-7721

BOOTH FURNITURE 

You will be provided with 1 x 6ft table and 2 desk-style chairs for your booth.

If you wish to enhance or upgrade your booth furniture, we have partnered with AFR Events who can provide premium furniture .

Please find their catalogue here and their booking form here.

EXHIBITION SET-UP / BREAKDOWN TIMES

Set-up:

 6pm-8pm on Monday, October 14th. 

or 

7am-8am on Tuesday, October 15th.

You must be completely set up for attendee registration by 8am on Tuesday 15th October.

Break-down:

From 3:30pm-5:00pm on Wednesday 16th October , after the afternoon networking break has finished. All booth spaces must be vacated by 5:00pm

Please note, exhibitors are responsible for setting up and breaking down their own booth.

EVENT TIMINGS

14th October - (Set Up) 
Set up: 6pm-8pm 
 
15th October - Day 1  (Exhibition & Conference)
Set up: 7am-8am 
Registration & Refreshments: 8:00 - 9:00 am
Conference starts: 9:00 am 
Networking Break: 10:15 am -10:45 am
Lunch: 12:30 pm - 1:45 pm 
Networking Break: 3:15 pm - 3:45 pm 
Conference Ends: 5:00 pm 
Drinks Reception: 5:00 pm - 6:00 pm
 
16th October - Day 2  (Exhibition & Conference)
Registration & Refreshments: 8:15 - 9:00 am
Conference starts: 9:00 am 
Networking Break: 10:45 am -11:15 am
Lunch: 1:00 pm - 2:00 pm 
Networking Break: 3:00 - 3:30 pm  
Booth breakdown: 3:30 pm - 5:00pm
Conference Ends: 5:00 pm
Vacate space: 5:00 pm
Corinium Awards & Black Tie Gala Dinner: 6:30 pm (The Awards and Gala Dinner require a separate ticket purchase.  See the website.
 
17th October - Day 3 (Conference only  - NO EXHIBITION)
Registration & Refreshments: 8:15 - 09:00 am
Conference starts: 9:00 am 
Coffee & Networking Break: 10:15 am -10:45 am
Lunch: 12:00 pm - 1:15 pm 
Conference Ends: 2:30 pm
 

The break times of conference days 1 & 2 will be the peak traffic times for the exhibition area. Please refer to this link for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.

PRIZE DRAW

During the drinks reception at the end of day 1 on October 15, we will be holding a prize draw with prizes from our sponsors.

Upon arrival to the event, all attendees will receive a draw card and in order to be entered into the prize draw they will need to get their draw card stamped by at least 50% of exhibitors – therefore assisting traffic flow to the booths. Corinium will provide all exhibitors with a stamp to facilitate this.

We ask that exhibitors are available during the drinks to hand over their prizes and attendees have to be present at the reception in order to win.

Please confirm by October 1st what your draw prize will be. Prizes will be promoted pre-event and onsite detailing which prize is from which sponsor. Please have prizes sent directly to the venue. Due to attendee’s onward travel please avoid anything large, liquid or breakable.

ENVIRONMENTALLY FRIENDLY EVENTS

Corinium are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same. 
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.

SECURITY

The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.

Delivery Instructions

All shipping for CDAO Fall needs to will go through our official general service contractor - ALLIANCE EXPOSITION.

 

As the official general service contractor for CDAO Fall 2024, we encourage you to use Alliance Exposition's safe and secure online ordering website to place your order.  Shipping instructions, shipping labels, material handling information and rates can also be found on their website.

Alliance will e-mail you independantly to send you your unsername and password for their order portal. Please contact ExhibitorAssistance@alliance-exposition.com if you do not receive this.

To log in, click on the link e-mailed to you and and sign in using your e-mail address and the temporary password provided.
Do not hesitate to contact Alliance if you have any queries or issues on the e-mail above or: +1 888.528.2011
.  

It is your (the sponsor's) responsibility to arrange shipment for your materials TO AND FROM the venue.

Staff Registration Details

 

In your sponsorship contract you will have been allocated a specific number of onsite passes for the event.  Please remember these should be used by individuals within your organization with specific industry knowledge relevant to the event.  

You will need to register your team passes prior to the event and by October 1st to ensure that your team's badges are available for collection at the event registration.

In order to register your passes, please see the registration buttons above and enter the details requested.


Marketing Details

If our marketing department have not already been in contact with your marketing pack, please let us know.

If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:

Austin Spintman
Senior Marketing Manager
Austin.Spintman@coriniumgroup.com

WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.